How to get reference letters for scholarships: A step-by-step guide
A well-crafted scholarship reference letter can set your application apart. Find out how to approach the right people, request letters professionally, and ensure you get glowing endorsements that high
A strong scholarship reference letter can make a significant difference to your application. It provides insights into your academic achievements, character, and potential—all from someone who has worked closely with you. But how do you ask for one? Who should you approach? And what makes a great reference letter?
This guide will walk you through everything you need to know about securing effective letters of recommendation for scholarships, ensuring you stand out from the competition.
Why scholarship reference letters matter
A scholarship recommendation letter isn’t just a formality—it strengthens your application with credible endorsements. These letters:
Highlight your achievements – A trusted referee can validate your hard work, skills, and dedication.
Provide a personal touch – Unlike grades or CVs, a letter showcases who you are beyond numbers.
Build trust – Scholarship committees value third-party perspectives, making your application more compelling.
Who should you ask for a scholarship reference letter?
Not everyone can write you a strong recommendation. The right referee should:
Know you well – Someone who has directly observed your work, achievements, or contributions.
Be relevant – If applying for a STEM scholarship, ask a science or maths teacher, not an art instructor.
Have credibility – A well-respected mentor or professor adds weight to your letter.
Be supportive – Choose someone who genuinely believes in your potential and is willing to write a compelling letter.
Best people to ask for a scholarship reference
Teachers & professors – They can highlight your academic strengths and intellectual curiosity.
Employers or internship supervisors – Ideal if the scholarship values leadership, work ethic, or industry experience.
Mentors or coaches – If you’ve participated in extracurricular activities, a club adviser, coach, or community leader can vouch for your skills.
Volunteer coordinators – If your scholarship focuses on community service, this can be a great choice.
Avoid asking family members, friends, or distant acquaintances who cannot provide detailed insights into your abilities.
How to ask for a scholarship reference letter (without stressing out)
1. Start early
Most people are busy, and writing a strong letter takes time. Ask at least three to four weeks before the deadline to give them ample time.
2. Make a formal request
Whether in person or via email, be polite, clear, and professional. Here’s a simple script example:
Subject: Request for a scholarship recommendation letter
Dear [Referee’s Name],
I hope you are doing well! I am applying for the [Scholarship Name] and was wondering if you would be willing to write me a recommendation letter. Given your experience with my work in [class/project], I believe your insights would be invaluable.
The deadline is [Date], and I can provide my CV, details about the scholarship, and key points that might be helpful. Please let me know if you would be comfortable writing this—I would greatly appreciate it!
Thank you for your time and support. I look forward to your response.
Best regards,[Your Name]
3. Provide helpful information
Make their job easier by giving them:
Your CV – So they can highlight your relevant achievements.
Scholarship details – Explain what the scholarship is looking for.
Your goals & strengths – What you’d like them to emphasise in the letter.
4. Follow up (politely!)
If they haven’t responded after a week, send a gentle reminder. Something like:
"Hi [Name], I just wanted to follow up on my recommendation letter request. Please let me know if you need any additional information. I truly appreciate your time!"
5. Say thank you!
Always express gratitude—a handwritten note or a heartfelt email goes a long way.
What makes a strong scholarship reference letter?
A strong reference letter follows a structured format:
Introduction – Who is the referee, and how do they know you?
Body – Specific examples of your academic performance, work ethic, leadership, achievements, and character.
Conclusion – A final recommendation endorsing your candidacy.
Example of a well-written reference letter
Dear Scholarship Committee,
I am honoured to recommend [Student's Name] for the [Scholarship Name]. As their [Teacher/Employer], I have witnessed their dedication, leadership, and passion firsthand.
One example that stands out is [mention a specific project/achievement]. Their ability to [key strength] truly sets them apart. Their commitment to [relevant quality] makes them a deserving candidate.
I strongly support their application and believe they will excel in any academic or professional setting. Please feel free to contact me at [Email] for further details.
Sincerely,[Referee’s Name][Position & Organisation]
Common mistakes to avoid
Waiting until the last minute – Rushed letters lack detail and sincerity.
Asking the wrong person – A weak or generic reference can hurt your chances.
Not providing key details – Ensure your referee knows exactly what to highlight.
Ignoring follow-ups – Keep track of deadlines and check if the letter has been sent.
Final thoughts
Getting a scholarship reference letter doesn’t have to be overwhelming. By choosing the right referees, asking professionally, and preparing them well, you can secure powerful recommendations that significantly enhance your application.
Remember: A strong reference tells your story beyond grades and CVs, giving scholarship committees the confidence to invest in your future.
Take action today: Identify potential referees and start your request process early!
FAQs about scholarship reference letters
1. How many reference letters do I need?
Most scholarships ask for one to three letters. Check the specific requirements before submitting.
2. Can I submit the same letter for multiple scholarships?
Yes, but tweak it to match the scholarship’s focus. A leadership-based scholarship needs different points than an academic excellence one.
3. Can I see the letter before submission?
Some referees may share a copy, while others prefer confidentiality. If required, waive your right to view it—it shows trust in the recommender.
4. What if my referee forgets to submit the letter?
Send a polite reminder a few days before the deadline. If they cannot complete it, have a backup referee ready.
5. Can I submit letters from non-academic referees?
Absolutely! Employers, volunteer coordinators, or community leaders can provide valuable insights into your leadership and work ethic.
By following these steps, you’ll be well-prepared to secure a strong reference letter that enhances your scholarship application. Good luck!
Prodigy Finance Ltd is authorised and regulated by the Financial Conduct Authority in the United Kingdom
